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Privacy Policy

The Board of Trustees of the Scarsdale Public Library seeks to protect the privacy and confidentiality of all who use the Library in the pursuit of free speech, thought and association. We respect and support an individual’s fundamental right to open inquiry without scrutiny by others.

Your Right to Privacy

We are committed to protecting the personally identifiable information you give us. We will not collect or maintain your personal information without your consent. This information is used only to provide or improve library service. You have the right to access your information on our Web site or in person. In both instances, you will be required to provide proof of your identity. We will not disclose your personal information to others except upon your request or consent.

Confidentiality

New York State law* mandates the confidentiality of all records containing personally identifiable information relating to an individual’s use of the Library and its materials, facilities and services. Confidentiality includes, but is not limited to, circulation of library books, periodicals and other materials, database searches, interlibrary loan transactions, reference requests and use of audio-visual materials. We will not sell, lease or disclose confidential information to outside parties unless required to do so by law.

Library records containing personally identifiable information will not be made available to any agency of state, federal or local government unless a subpoena, warrant, court order or other investigatory document is issued by a court of competent jurisdiction that shows good cause and is in proper form. We authorize only the Library Director / Library Privacy Officer to receive or comply with requests from law enforcement officers. We will confer with legal counsel before determining the proper response.

Information We Collect

The types of personal information we collect are:

  • Name
  • Address
  • Telephone number
  • Email address
  • Library barcode card number
  • Date of birth (children’s program registration only)
  • Materials currently checked out or requested
  • Overdue materials (until returned)
  • Unpaid fines (until paid)

How We Safeguard Your Information

In order to protect your personal information:

  • We avoid keeping unnecessary records.
  • We remove correlation between your personal information and materials borrowed once these items are returned.
  • We purge and shred outdated records.
  • We have security procedures that protect against loss, destruction and unauthorized access to your information.
  • We ensure that contract and license agreements with databases and searchable archives reflect our policies and legal obligations.
  • We remove from computers on a daily basis Web browser cookies, Web search history, cached files and other records of Internet inquiry use.
  • We do not collect personal information from you when you use public access computers in the Library.
  • We do not collect personal information when you visit our Web site from home.

Links to Other Sites

Our website contains links to other sites not maintained by the Library. We are not responsible for the privacy practices of any other sites you may visit. We encourage you to become familiar with these privacy practices and be mindful of your privacy when you disclose personal information.

Cookies

We use browser cookies to facilitate your access to our catalog and databases. Cookies are small data files that our computer server sends to your Web browser that are then stored on your hard drive. These cookies do not collect, store or maintain your personally identifiable information. You do not have to accept these cookies to visit or use our Web site and resources, and you can choose to refuse cookies or delete cookies from your hard drive.

When you access our catalog and databases from home, we will require the barcode number from your library card for authentication purposes. Providers of licensed databases (e.g., Thompson-Gale, EBSCO) do not have access to records containing personal information. Any information collected is discarded as soon as you log off.

Children’s Privacy

The privacy and safety of children is very important to us. Personal information collected by the Library is not shared with any other agency or organization. Due to the ease with which children can be induced to divulge personal information on the Internet, we urge parents to supervise their children’s use of the Internet at home as well as in the Library. 

* New York CPLR 4509 – Library Records [Confidentiality]: Library records, which contain names or other personally identifiable details regarding the users of public, free association, school, college and university libraries and library systems of this state, including but to limited to the circulation of library materials, computer database searches, interlibrary loan transactions, reference queries, requests for photocopies of library materials, films or records, shall be confidential and shall not be disclosed except that such records may be disclosed to the extent necessary for the proper operation of such library and shall be disclosed upon request or consent of the user pursuant to subpoena, court order or where otherwise required by statute. 

Approved by the Scarsdale Public Library Board of Trustees
June 2004